Options Solutions is hiring a part-time Administrative Assistant!
We are looking for a dynamic, detail-oriented person who is interested in working for and growing with a fast-paced educational consulting firm. The part-time position requires a high level of administrative skill.
Administrative Duties
• Perform general administrative and office support activities in a professional and courteous manner. Duties include fielding a high volume of telephone calls, receiving and directing clients at office locations, and booking electronic appointments.
• Reply to general information requests with clear and accurate information.
• Handle aspects of company finances including invoicing, bill payment and banking.
• Ensure consultants are prepared for all client meetings (prepare client files, make copies, send client reminders, etc.).
• Provide personal and administrative support to company directors.
Qualifications
The Administrative Assistant will demonstrate competence in the following areas:
• Relationships: Maintain positive working relationships with others, both internally and externally.
• Communication: Excellent oral and written skills.
• Needs Assessment: Client management – anticipate, understand, and respond to the needs of clients. Maintain confidentiality.
• Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance organizational effectiveness; ability to undertake self-directed tasks when necessary.
• Organization: Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to create/implement actions plans; and ability to make clear, timely decisions.
Please note that this is a part-time position. The qualified individual will work three days per week (Monday, Tuesday & Saturday, non-negotiable) to support our current administrative staff. The individual will work at both our West Vancouver and South Granville office locations.
If you or someone you know is interested in applying, please forward a cover letter, resume, and references to Elyse Economides, Marketing Manager at info@options-wp.chhdev.com.
